As Winter approaches, if you are a small to medium-sized business (SME) it would be helpful to take a moment to address specific legal matters to ensure smooth operations through the end of the year and beyond.
Here’s a checklist to help you prepare:
Year-end financial and tax planning
Winter is an important time for tax preparation. You should review your accounting records, ensuring everything is in order and be ready for the upcoming self-assessment tax deadlines in January. Pay attention to any tax reliefs available and changes introduced in the Autumn Budget, which may affect tax obligations or deductions.
Employment contracts and holiday entitlements
Winter often brings staff changes due to holidays, seasonal hiring, or layoffs. Review employee contracts to ensure they are up to date, especially with the new Employment Rights Bill – such as flexible working entitlements and changes to statutory sick pay. Also, ensure holiday pay is calculated correctly, particularly for part-time or temporary workers hired for the holiday period.
Health and safety compliance
Winter weather might present additional risks, such as slips, trips and falls due to wet or icy conditions. Ensure your business is Winter proofed with the necessary safety measures in place, such as proper lighting and heating. Also, for employees working outside or in cold environments, ensure compliance with health and safety regulations, providing appropriate protective equipment and that workplace conditions meet legal standards.
Data protection and cybersecurity
With increased online shopping and digital transactions leading up to the Christmas period, there’s a chance of heightened cybersecurity risks. Ensure that customer data is handled safely. Review your cybersecurity measures to protect against data breaches, particularly as cyber-attacks often increase during the holiday season.
Commercial property and lease agreements
We know that the UK Winter weather can cause a variety of issues. For example, it can lead to property issues like storm damage or heating problems. Review your commercial lease agreements to ensure you understand the responsibilities regarding repairs and maintenance during Winter. Additionally, check your insurance coverage for any weather-related damage to your business premises.
Contact us
For further advice contact our specialist team on 01792 468684 or email enquiries@pgmsolicitors.co.uk.
